Our Primary Purpose

Minutes January 30, 2023

1. Present:  Billy Bob, Jesse, Regina, Tony T.

   Not Present:  Pete, Shanna, Kitt

2. Serenity Prayer at 7:29 PM

3. Attendance sheet not passed due to COVID-19

4. December Minutes reported – approved unanimously by all physically in attendance

5. Committees and Reports:

a. Treasurer Report –Billy Bob

b. Membership Report – Billy Bob

i. About 30 current members of the club

c. Meeting Coordinator/Literature – Tony T

i. All meetings up to date on fees

ii. Friday noon meeting left the door unlocked this past Friday – we are not sure if we have a correct number for that secretary – Billy Bob will check this week and if not then Patrick will check on the 10th.

d. Club Cleaning Report/Beautification – Jesse/Patrick

i. Cleaning looking good

e. Groundskeeping Report – Patrick, Pete, Jesse, & Billy Bob

i. Looking good – Patrick & Victoria doing a great job

ii. Next big clean up will be in the spring

iii. Spray-Don’t Spray bring to membership meeting

f. Monthly Speaker/Potluck – Kitt

i. No updated information

g. Web Page Report – Billy Bob Mason/Regina Mason  

h. Birthday Board

i. Present at the membership meeting

i. Steering Committee

i. No committee heads

j. Soberfest – Billy Bob & Regina Mason

k. Inventory List – Billy Bob Mason 

i. Looks good

l. Fundraising Planning Committee – Billy Bob Mason

i. After membership drive

ii. Super Bowl Party at the Club – will text info tomorrow

1. Some are Sicker than others meeting needs to be asked

2. Pete will put together a hosting crew

6. OLD BUSINESS

a. Kitt will look into getting white board for the membership list - TABLED

i. Found a whiteboard for $32.00 or a locked bulletin board ($83.99)

ii. Table until next meeting

b. Do we want to have cups with KRV Alano Club and Names on them - TABLED

i. Table until painting is done)…status item only AFTER PAINTING IS DONE CLOSER TO ANNUAL ELECTION 

c. Club Upgrades

i. Looking good!!!!

ii. Jesse will set a date to put the club back together and text everyone

7. NEW BUSINESS

a. Annual Membership Meeting February 26th 1pm

i. Note on postcards about bylaws changes

ii. Bring the annual membership as a regular thing – approved by unanimous vote of the board to have $100. Annual membership drive be an annual thing

b. 5 Minute Open Forum – Members in Good Standing

i. Frank brought up issues with buying books in meetings

ii. Patrick brough up helping with putting the club back together

iii. Frank is newly reacquainted with the club as a member of the club due to illness

8. Next board meeting will be in person at the Club on 02/27/2023 – 7:30 PM

9. Meeting Adjourned at 8:32 PM

2023 MEMBERSHIP MEETING 2/26/2023

1. Serenity Prayer at 1:01 PM

2. Attendance sheet was passed to obtain contact information of members present.

3. 15 members initially present – 18 members were ultimately present creating the necessary quorum for 34 members 

4. Current Board Roll Call.

5. Discussed Election Format for selecting new board members.

6. Pete thanked the board members for their commitment to the club and the membership for their support of the board.

7. Identified Openings:

a. Shanna

b. Pete

c. Billy Bob

8. Opened the floor to nominations:

a. Tiffany

b. Tami

c. Billy Bob

9. Discussed the member in good standing rule – due to no other volunteers/nominations the member in good standing rule was bypassed with a majority vote of the membership.

10. Adjourned for 5-minute board meeting

11. New officer positions were selected as follows:

a. President – Jesse

b. Vice President – Tami 

c. Treasurer –Billy Bob

d. Secretary – Regina 

i. Regina offered position to others:

1. Kitt and Tiffany were suggested but they are secretaries of other entities would be too much work for each person.

2. Tony volunteered; however concerns were raised about GSO literature that warns against having officer positions with both the GSR and other entities (will revisit as needed – Regina will continue to serve with belief she will have additional free time to do extra duties of secretary in the coming year than she has in the past)

e. Tiffany, Kitt and Tony will be members at large.

f. Kitt will take over beautification projects.

g. Other committee heads will be determined at regular meetings.

i. Regular meetings of the board will be held on the first Thursday of each month at 7:30pm beginning March 2nd.

12. RETURN TO MEMBERSHIP MEETING

a. New Officers introduced to members

b. A vote was conducted on the bylaws as follows:

i. Change to Article III-Directors Section 1. Number and Qualification suggested change: Al-Anon members of the board shall acquire three (3) years active participation in Al-Anon to serve as an officer or two (2) years active participation to serve as a member at large and has been a member in good standing of the Club for a period of ninety (90) days. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

ii. Change to Article III-Directors Section 3. Duties of Officers (d) suggested change: disbursal of any Club funds; such funds shall be paid out by checks , debit, or electronic payment from of the Club account, checks are to be and signed by the treasurer or in the event s/he is unable to sign by any one (1) of the remaining two (2) signatories authorized by the Directors. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

iii. Change to Article III-Directors Section 4. Elections (a)(2) suggested change: Directors shall be elected for terms of three (3) years. The terms of the officers shall be as such that they are staggered with one (1) or more position eligible for reelection every calendar year. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

iv. Change to Article III-Directors Section 4. Elections (b)(2) suggested change: remove term limits for officer position – not approved but amendment to include secretary with the treasurer position in the exception clause was APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

v. Change to Article III-Directors Section 4. Elections (b)(2) suggested change: Due to the extreme fiduciary exposure to the treasurer of the board, it is recommended that this officer has achieved ten (10) years of being clean and sober or active in Al Anon not approved but amendment to: Due to the extreme fiduciary exposure to the treasurer of the board, it is recommended that this officer has achieved five (5) years of being clean and sober or active in Al Anon. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

vi. Change to Article III-Directors Section 7. Powers of the Directors (a) suggested change to the spending limits from $1,000 to $2,000 to account for inflation and the changes made to Change to Article III-Directors Section 3. Duties of Officers (d) {above} be reflected in this section to match. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

vii. Change to Article IV-Membership Section 2. Membership Dues (c) suggested change: remove notified of the delinquency by mail and replace with notified of the delinquency by mail, email, or text (in the best format available to the best ability of the current Board). APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

viii. Change to Article IV-Membership Section 2. Membership Dues suggested change to include the addition of (d): Reinstatement of a membership which has lapsed past the sixty (60) days noted in section 2(c) will have all rights and privileges conferred upon that member after a period of ninety (90) days with no further lapse in membership. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

ix. Change to Article IV-Membership Section 2. Membership Dues suggested change to include the addition of (e): A member in good standing shall be defined as a member who has continuously paid their dues for ninety (90) or more days with no lapse requiring reinstatement as defined in Article IV, Section 2(d).  APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

x. Change to Article IV-Membership Section 5. Change title of section from Reinstatement to Reinstatement due to Loss of Membership. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

xi. Change to Article V-Committees to include members of the club “in good standing”. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

xii. Change to Article VI-Meetings Section 1. Meetings of the Membership (a) suggested change: The regular annual meeting of the membership of the Club shall be held on the first Sunday in February of each year unless a need to postpone is necessary due to illness or other unforeseeable circumstances at the Club premises, or at another location where the Directors designate. Written notice of the regular annual meetings shall be mailed, emailed, or texted to all members no less than twenty (20) nor more than ninety (90) days prior to the date of the meeting and shall state the place, date, and time of the meeting along with those matters that the Directors intend to present for action by the members. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

xiii. Change to Article VI-Meetings Section 2. Meetings of the Officers (a) suggested change: Regular meetings of the officers shall be held monthly at a date and time to be determined by the new board at the first meeting wherein officers shall also be elected on the Club premises… APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

xiv. Change to Article VII-Method of Voting Section 2. Qualifications suggested change FROM:  To qualify to vote at membership meetings, a member must be in good standing in the Club as defined in Article IV, Section 2(c) TO: To qualify to vote at membership meetings, a member must be in good standing in the Club as defined in Article IV, Section 2(e) – for clarification purposes related to changes made to the article as noted above. APPROVED AND RATIFIED BY MAJORITY VOTE OF MEMBERSHIP QUOROM – NO OBJECTIONS WERE RAISED

13. Meeting was opened to members for any additional concerns or needs:

a. Discussed Kitt’s suggestion for personalized mugs with membership.

i. Members like the idea of the mugs

ii. Further discussion of how to implement deferred to business meeting on Thursday.

b. Discussed pride in membership and keeping meetings accountable for cleaning before they leave.

c. Discussed previously suggested changes to birthday board (make it look like a tree for example).

i. Members like the current birthday board.

ii. No changes will be made to the birthday board.

14. Meeting adjourned at 2:42PM